Research organisations

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ORCID helps organisations to identify their own researchers

ORCID benefits higher education institutions and other research organisations by:

  • reducing the amount of time researchers spent on administration
  • facilitating the identification of own researchers and collection of data from different systems
  • linking the identifier to the researcher’s home institution, for example, via the organisation’s own research information system or the national integration service.

Introducing ORCID identifiers can improve:

  • the management of information relating to personnel’s research
  • the monitoring and evaluation of publication activities
  • interoperability between the organisation’s own and other information systems
  • the reliability of public information
  • reporting relating to research activities.

Support for ORCID introduction

The Ministry of Education and Culture is promoting the introduction of ORCID identifiers in Finland on a centralised basis through CSC – IT Center for Science. CSC offers support in a broad range of areas by, for example, producing a variety of communications and marketing materials, websites and events, and:

  • providing a national integration service
  • the integration service enables researchers to attach their ORCID identifier to a research organisation by linking it to a HAKA or other ID
  • the service is provided to organisations free of charge, but its introduction requires some work within the organisation
  • read more about the national integration service
  • a national cooperation group has been established to facilitate ORCID introduction
  • read more about the ORCID cooperation group’s activities

ORCID identifiers and data security

As ORCID is registered in the United States, there are some problematic issues with regard to the Personal Data Act if, for example, an employer creates an ORCID iD on behalf of an employee or make its use mandatory. That’s why in Finland, as in many other countries, it is recommended that ORCID iDs should not be made mandatory and researchers should create their own identifiers. The Personal Data Act does not then constitute an obstacle to the introduction of ORCID identifiers.

ORCID does not collect sensitive data about researchers, and most of the stored data is public information. The person’s name and ORCID iD  are visible in their public profile, and a database of ORCID’s public data can be freely downloaded from the internet by anyone. The minimum details required by ORCID – name and email address – are usually publicly available in a  researcher’s scientific publications.

If desired, researchers can add other information about themselves and their research activities to the ORCID register (such as other names, a free-form description, affiliations, publications, degrees), but these details are often already available from other sources. For example, the affiliations and email addresses of authors of scientific publications often end up in a variety of reference databases (such as Web of Science, Scopus, PubMed, library databases, Google Scholar) that anyone can access, either freely or for a fee, to obtain a detailed list of a publication’s authors along with their personal details. In many scientific fields, the international visibility of a researcher’s publications is essential for accreditation and a basic requirement for conducting research.

The risks associated with data security and ORCID introduction are described in more detail in this report (the introduction of ORCID identifiers in Finland).

Membership and the National ORCID Consortium

ORCID offers paid membership for both individual organisations and consortia. CSC coordinates consortium membership (group membership) in Finland, which is open to all interested Finnish organisations. Individual organisations can also become ORCID members without joining a consortium, but consortium membership is the more affordable option.

Further information